Executive Assistant

Join Wipro Technologies as an Executive Assistant

As an Executive Assistant at Wipro Technologies, you will play a pivotal role in enhancing the productivity and effectiveness of our leadership team. Your exceptional organizational skills will be essential in managing calendars, arranging travel, processing expenses, and coordinating communications. With a focus on collaboration, you will ensure that the executive’s time is maximized and that all commitments are met timely and efficiently.

Key Responsibilities:

• Calendaring:
  • Maintain full editing access to your Manager’s Outlook calendar, ensuring an organized scheduling of meetings.
  • Accept or decline invitations and propose alternative solutions in case of scheduling conflicts.
  • Check participant acceptances diligently and advise on the need for rescheduling.
  • Be proactive in recognizing meeting cancellations and arranging necessary rescheduling.
  • Manage the complexities of Global Time Zones for efficient interaction across Wipro's locations.
  • Prioritize calendar requests from senior executives, ensuring customer meetings are treated as the highest priority.
  • Handle arrangements for meetings, including venue selection, catering, and required IT materials.
  • Prepare follow-up materials after meetings and assist in scheduling subsequent engagements.
  • Utilize tools such as MS Tasks to manage action items, ensuring nothing is overlooked.
• Travel & Visa Management:
  • Coordinate travel bookings with respect to planned meetings and budgetary considerations.
  • Anticipate visa requirements for international travel and maintain awareness of passport renewal timelines.
  • Provide suggestions for customer or team interactions aligned with travel itineraries.
• Expense Management:
  • Process expense claims in a timely manner and follow up to ensure reimbursement completeness.
  • Assist in gathering necessary receipts and highlight any claims requiring further justification.
• Contact Management:
  • Manage the Outlook contacts of your Manager, ensuring accurate and relevant information is readily available.
  • Establish a Go-To list for HR, IT, and administrative communications to resolve issues swiftly.
  • Track customer meeting details and maintain an organized database for reference.
• Additional Responsibilities:
  • Utilize platforms like MyWipro for approving requests and managing administrative tasks.
  • Engage in optional activities such as providing feedback after team events and maintaining branding consistency in communications.

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Required Competencies

The ideal candidate will embody a blend of core competencies that resonate with our values and the expectations of this role:

• Client Centricity: Commit to creating exceptional experiences for our clients.
• Passion for Results: Drive initiatives to achieve goals effectively and efficiently.
• Execution Excellence: Demonstrate a strong capacity for delivering high-quality outcomes in all tasks.
• Collaborative Working: Foster productive partnerships across teams and departments.
• Learning Agility: Exhibit a proactive approach to learning and adapting to new challenges.
• Problem Solving & Decision Making: Approach challenges with analytical thinking and strategic insight.
• Effective Communication: Convey information clearly and engage effectively with diverse audiences.

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About Wipro Technologies

Our Vision: At Wipro Technologies, we aspire to be an end-to-end digital transformation partner for our clients. With a rich legacy grounded in innovation and service excellence, we aim to reinvent digital experiences, empowering organizations to achieve their ambitions.

Culture & Values: Our culture promotes diversity, inclusivity, and the pursuit of excellence. We believe in a collaborative environment where everyone is encouraged to share their perspectives to drive meaningful results. Integrity and respect guide our interactions both internally and externally.

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Company Overview

Wipro Technologies stands at the forefront of technology services, providing solutions that redefine how organizations operate in the digital era. As a company rich in experience and insights, we understand our clients' unique challenges and strive to deliver unparalleled services to facilitate their growth. We celebrate diversity and inclusivity, recognizing that a multitude of perspectives fosters innovation and creates a more vibrant workforce.

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