Company Secretary

Qualification: Company secretary (Preferred) 

Shift: 12pm-9:30pm

Profile:   You have at least 2 - 3 years’ experience in the legal/secretarial department of any organisation or have worked in a law firm. You are willing and looking to consolidate and grow your skills and talents in the long term with a company that works in a strong team and results-based environment. You speak English fluently. 

Responsibilities: 

•    Manage the legal, secretarial, and corporate requirements for approximately 100-150 entities across Europe within the Real Estate Industry.
•    Organize board meetings, prepare board minutes, and oversee their execution.
•    Coordinate with service providers for board meetings of non-Luxembourg-based entities and review the minutes for accuracy.
•    Review project structure charts (SC) and provide updates on any changes during the quarter.
•    Draft loan agreements and shareholder resolutions for contributions, approval of financial statements, review legal documents from external parties, and ensure their accuracy.
•    Oversee restructuring and financing activities in collaboration with internal teams and external advisors.
•    Maintain and update the company database/repository and assist with virtual archiving processes.
•    Act as the corporate officer of the entities assigned post the acquisition, managing their corporate lifecycle until the entities are disposed of or sold.
•    Collaborate with cross-European, UK, and internal management teams, as well as service providers and advisors, to ensure efficient corporate governance for all projects and entities.
•    Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation.

Other skills:

•    Ability to work independently as well as be a team player;
•    Able to take direction and ask questions;
•    Strong organizational skills;
•    Eye for detail;
•    Resourcefulness; 
•    Excellent communication skills;
•    Fluent English, any other language will be an advantage (especially German, French or Spanish);
•    Total proficiency with MS Office standard applications;
•    Experience working with and maintaining strong professional rapport with lawyers, auditors, notaries, service providers.