Role Details

MIS – Finance .

• From the 1st to the 5th of every month, I ensure the completion of processing monthly rent and CAM invoices for PAN India locations.
• Diligently follow up with vendors and landlords to receive invoices and ensure closure.
• Coordinate with the FSS, Banking, and Taxation teams to guarantee that monthly payments are made on time, and any queries are answered within 24 hours.
• From the 10th to the 20th of each month,  handle the processing of club membership invoices
• Prepare and shares PowerPoint presentations for the India RE review and the CHRO office, following up with the entire RE team to gather the necessary information.

Lease IN

• When it comes to new lease agreements, work closely with the space team to identify and secure suitable spaces across India.
• We collaborate with IPC and managed office operators to gather options within 2-3 working days, consolidate these options, and share them with the Space and Business teams.
• After shortlisting, arrange for site visits and finalize the options based on further requirements.
• Negotiate with the India RE head and the GP team to finalize costs.
• Once we receive the lease draft or LOI from IPC/managed space operators,  share it with the legal and finance teams for review and necessary changes to protect Wipro's interests.
• Upon approval,  share the draft agreement with the IPC/managed space operator and, once both parties agree on the terms and conditions, obtain a vendor code from the Vendor Master team. This process typically takes 2-3 working days if everything is in order.
• After the vendor code is created,  transfer the security deposit and follow up with the FSS and Banking teams to ensure payments are made as per the agreed agreement. During the transfer process, the LOI/agreement must be signed by both parties and shared with all concerned departments within Wipro. For new spaces,
• Once the agreement is signed and the security deposit is transferred,  share a copy with the relevant taxation team for GST creation. Once the GST certificate is received, it is forwarded to the CFO team to create the plant and storage code.
• Simultaneously, work with the business team and the agreed managed office partner/IPC to start working on the floor layout, aligning with Mahrooh Basar and obtaining Technical Head approvals as per the handbook.
• Collaborate with the team to finalize renders and the floor layout, securing approvals from the business, IT, AV, and security teams. Additionally, we ensure that timely POs are issued when Wipro-empaneled vendors are required.
• Schedule weekly meetings with all vendors to review ongoing projects and, once completed, hand them over to the business.
• Addresse any requests or queries related to new spaces and resolves them promptly.

Added Responsibilities 

• Internal and External Stakeholder Management
• Campus Due Diligence work
• Digitalize entire lease management
• Have good rapport with Govt. Agencies (Revenue, BDA, ELCITA etc)
• Having good experience in creating the Managed space office)